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Monday, 29 of May of 2017

Dues and Fundraising FAQs

Keystone Rugby Club: Dues and Fundraising FAQ’s

What do you dues/fundraising go towards?

Dues go towards the operating expenses, which include, but are not limited to: Awards, Coach Payment, Gifts, and Clinic, Team CIPP (not individual member), Referee course,  Equipment, Field charges, League Dues, Recruitment expenses, Referee fees, Socials, Stamps, Supplies, Web site, and Tournament fees.

Fundraising go towards Team Traveling (hotels, rental cars).

What are the cost of annual dues?

  • Non-student playing members  -  $200
  • Student playing members – $150
  • Non-playing (social) members – $50

Dues are collected at the start of the competitive (fall) season. Payment plans are available when discussed with the treasurer.

I’m a new member. What about my dues?

New members do not have to pay dues until they decide to join the team or play for at least three games, whichever comes first.

What is my fundraising goal?

Each player is responsible for raising $350 over the course of the year. The amount due maybe be decreased by the board depending how how much was raised and our expenses. The team hosts events to help meet your goal. Events have included a Dodgeball Tournament, Keystone Cup (our collegiate tournament), Date & Silent Auction, Kareoke and Socials. If you have any ideas regarding fundraising opportunities, please feel free to contact the board.

What if I only play one season each year?

Dues: Dues are collected annually and cover the entire year’s operating costs. You are responsible for 100% of annual dues.  Each member benefits from having fields to play on, belonging to a union, and having referees available to them just as a start. As part of a team, it is your responsibility to pay an equal share into the operating costs of the team.

Fundraising: First time Keystone players who join the team prior to the Fall season, get a one-time 50% break on fund-raising.  After that, you are responsible for the full amount.  Previous Keystone players who return to the team after an absence are responsible for the full 100% amount when you play again, no matter which season you rejoin. For example, if you play for the fall season only but have played before, you are responsible for the full 100%.

What if I earned more than $350 last year?

Excess funds in a team member’s personal account can only be used for travel with a supporting receipt and are not released until the following Fall plane trips.

Please see Attachment 1: Individual Earning Plan – Long Version for details.

Can I use my excess fundraising to cover dues?

No.  Dues cover yearly operating expenses while fundraising mainly covers team travel. Fundraising can only cover travel if we collect enough dues to pay for all operating expenses complete. Tournament costs such as ground transportation, hotels, airfare, and team meals will only be covered if the team has enough money to pay for the ordinary team expenses.  The team will not pay out any extra money if there is a lack of funds to cover basics costs.

Personal travel expenses do not include:

  1. Membership dues
  2. Equipment or kit purchases from KRC
  3. Any other monies due to the club.

Money in a player’s individual account may only be used to pay for KRC related travel costs and will not be paid out to the player under any other circumstances.

Attachment 1:

Individual Player Role in Keeping KRC Afloat

  • Key Elements of the $300 Rule
    • Each player is required to fundraise at least $350 each year to support the team’s operating expenses.  This breaks down to earning only $30 per month if you play in the spring and fall seasons of a calendar year.
    • New players receive a prorated amount to earn for the amount of time they are involved with the club for a calendar year.
    • Each fundraising opportunity you participate in will count towards your $350 mark and beyond.
    • After reaching the $350 mark, all additional funds you raise will be split between you and the team unless the team has not earned enough money to cover the operating expenses. (This is why it’s important for everyone to participating in raising money.)
    • Everything you earn over $350 can be used towards your individual travel expenses (e.g. airfare for nationals) in the following calendar year.

Individual Earning Plan – Long Version

As of December 2004, the Keystone Rugby Club board agreed to the following individual fundraising plan, which outlines a process to ensure our team’s financial stability and growth for years to come.

One hundred percent  (100%) of the first $350 raised goes towards the team’s ordinary expenses, which includes but is not limited to socials, refs, union dues, supplies, equipment, domain name/web page, and coach payments.  After the initial $350 (or prorated amount for new players) is earned, all additional funds will be split 50/50 between the player and the team. The player’s 50% will go into an individual player account and the team’s 50% will go into the team’s treasury.  As long as we continue to make money each year, and do not experience an overall loss for a calendar year, everyone’s individual account can be used for personal travel expenses.  An example follows:

If a player raises $400 in a calendar year, $375 will go towards the team’s expenses, which might include paying for the hotels, vans and meals during matrix, tournament or national matches, and $25 will go to the individual’s personal KRC related expenses.

Personal travel expenses do not include membership dues, equipment or kit purchases from KRC, or any other monies due to the club. Money in a player’s individual account may only be used to pay for KRC related travel costs and will not be paid out to the player under any other circumstances. Tournament costs such as ground transportation, hotels, airfare, and team meals will only be covered if the team has enough money to pay for the ordinary team expenses.  The team will not pay out any extra money if there is a lack of funds to cover basics costs.

Regarding new and/or returning players, their fundraising minimum will be prorated for the number of months left in the year, however it shall not be less than 50% of $350, or $175, for any one year. We are using the calendar year rather than the rugby season, since individuals may join during the off-season and fundraising can occur throughout the year.

If a player elects not to fundraise, they will be asked to make a contribution to the team above and beyond the typical dues amount.  Players will be charged the remainder of any money that is short of their $350 or prorated mark at the end of the calendar year.


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